Why do I need a day-of coordinator?

Before you say, "my venue comes with a coordinator" check out the list below of some of the tasks we perform at weddings we coordinate:

  • Meet with you one month before your wedding to review your plans and logistics with a professional eye. Discuss potential issues and finalize last-minute details.
  • Create a wedding day timeline that includes arrival times and locations for all vendors, guests and bridal party.
  • Communicate with all vendors prior to wedding day to confirm details and timelines.
  • Arrange for pick up of personal and DIY items ahead of time so you don't have to worry about them on your wedding day.
  • Direct ceremony rehearsal (or work with officiant), and review responsibilities with bridal party and family.
  • Assist with setup of rehearsal dinner.
  • Serve as the main point of contact for all vendors on wedding day. (They shouldn't even have your number!)
  • Attend to you and bridal party while you are getting ready. Manage last minute delivery changes, and make sure everything is running on time.
  • Distribute bouquets and pin boutonnieres/corsages.
  • Assist photographer/videographer with staging first look.
  • Serve as your advocate for the day with other vendors, ensuring your instructions are followed and respected as much as possible.
  • Distribute final payments and tips to vendors as needed.
  • Complete/manage set up at ceremony site, including decorations, program/guest book, and ceremony items.
  • Ensure guests are greeted and comfortable at ceremony, and keep an ear out for traffic or parking issues.
  • Organize arrival of bridal party, keeping men and women separate if requested.
  • Line up wedding party, and provide necessary ques to musicians/officiant
  • Load wedding party belongings into vehicles/limo.
  • Assist photographer with organizing family for photos at ceremony site
  • Tear down all ceremony setup, collecting personal items and transporting them to reception site.
  • Complete/manage set up at reception site, according to the couple's specifications and guidance.
  • Ensure all vendors are completing setup on time and in accordance with your requests.
  • Review reception timeline with all vendors, making adjustments for any last minute changes or additions.
  • Ensure bars and appetizers are ready as guests arrive.
  • Direct guests to cocktail hour. Point out gift table, guestbook and restrooms if necessary.
  • Assist wedding party off bus/limo, including bringing personal items to head table and directing everyone to staging area.
  • Coordinate serving of appetizers and cocktails to bridal party upon arrival to reception site.
  • Assist with guiding guests to their seats for dinner.
  • Line up bridal party in staging area for formal introductions.
  • Assist DJ/band with logistics for speeches and toasts.
  • Make sure you actually get to eat your dinner!
  • Make sure your vendors actually get to eat their dinners!
  • Coordinate you, photographers, videographers, and DJ/band for receptions events, such as first dance, parent dances, cake cutting, bouquet/garter toss, etc.
  • Coordinate DJ/band announcements throughout the evening, such as dessert service, last call for photo booth, guest book reminders, guest shuttle service to hotel, etc.
  • Manage any unexpected changes or issues throughout the evening.
  • Ensure shuttles arrive on time and at the right location. Manage shuttle bus/limo loading.
  • Breakdown reception, ensuring personal and DIY items are placed in the correct storage areas or vehicles.
  • Return small rental items and personal items in the week following the wedding.
  • And much, much more!

Feeling overwhelmed? Don't fret! Book your free consultation today!